IETF Trust Call at 10:00 AM EST, Thursday, 15 October, 2009 Participants: Lynn St. Amour [Present] Fred Baker [Not Present] Marshall Eubanks [Present; Chair] Bob Hinden [Present] Russ Housley [Present] Ole Jacobsen [Present] Olaf Kolkman [Present] Ray Pelletier [Present] Henk Uijterwaal [Present] Jorge Contreras: Guest, Legal Counsel Greg Kapfer: Guest, Chief Financial Officer ----------------------------------------------------------------------- IETF Trust Agenda 1. Minutes Status of the 2009 minutes for 3 September, 7 September, 24 September, and 1 October Status of 2008 Minutes 2. TLP Modification Procedures (Trust) Adoption 3. TLP 4.0 - Approve for Community Review 4. Klensin Response #2 5. ChinaBWIPS ----------------------------------------------------------------------- IETF Trust Agenda The Chair called the trust meeting to order. 1. Minutes Status of the 2009 minutes for 3 September, 7 September, 24 September, and 1 October The Chair noted that he sent an email out regarding changes to the notes from the 3 September meeting, and if there’s general consensus then the Trustees should do an e-vote starting and ending on Monday. If anyone wants to make additional changes to the text in the notes then they should speak up. Regarding the subsequent three sets of minutes, Karen has been quite busy with her mother who has been in and out of the hospital. She’s had some personal issues. Status of 2008 Minutes With regard to the 2008 minutes, Marshall emailed all the notes he has on his computer to Ray and Jewellee’s identifying the ones that are missing and will be preparing minutes for review and approval over the coming weeks; although, it’s not quite sure how many can get done before Hiroshima, but we’ll be working hard to get those done. Lynn feels the work being done on the minutes isn’t good enough for the IETF Trustees; this is a basic administrative task and it needs to be done better. She suggested pulling someone from Comms to help. Ray noted that Jewellee has worked with Terry to clear her schedule to work almost solely on the minutes, but we could get more done if we had an additional person to assist. Lynn suggested that the IETF give some clear direction and a deadline to work with. Ray will get together with Greg and Terry and get some additional help, but reiterated that the completion of the minutes is not being taken lightly. 2. TLP Modification Procedures (Trust) Adoption Ray noted that the TLP Modification Procedures will be worked on today, as well as the TLP 4.0, so it can go out for 30-day Community review. The IETF has done a version of 4.0 before, and we’ve gone though the changes for that. Yesterday the independent submissions internet draft finished its last call so there’s no impact from that draft on TLP 4.0. There were some changes that were suggested within the group. He asked Trust Counsel to discuss the differences. Trust Counsel said that the changes were Russ’s, and for some reason he thought saying the same thing in fewer words was a good idea so that was done. The most important change is related to the date; the new provisions would become effective. It’s important to say who the managers are because they are described in RFC 4844. The date change appears in F and G. The explanation that Ray sent around is the same as it was last time. The markings are to TLP 3.0. If the IAB draft is already open, the IETF should say it’s being sent out in response to the current stream and the draft. The IAB is an interesting case because it already adopted RFC 5378. The IETF wants to allow for the outgoing rights to be as broad as possible. What the IETF is sending out is in response to the recently concluded IS draft as well as the currently under evaluation IRTF draft. It was suggested that the IAB draft be left for later. The draft is intended to document the IAB’s broader requirements with respect to the outgoing rights; that is the intention. The TLP is current enough to capture the wishes of the IAB and it indicates the IAB’s request that the Trust act as the licensing administrator for the IAB stream. It was noted that the document was published with a particular date. If this hasn’t gone through the process by then, then should be a 4.1 referencing that document. Olaf will send a message to Marshall. He’ll also ask Andrew to send an email to the IAB, post the link, and send it to Marshall and Trust Counsel so they can have a quick look. The IETF should have a final version one or two weeks from now and that may get IAB consensus fairly quickly. The Chair said that it would be best to have all three done with TLP 4.0. Trust Counsel suggested waiting for the email to come from the IAB and then tweak the IAB paragraph if needed. The Chair countered with the thought that first the IETF could submit this to the Community and if the IAB requires changes it would be dealt with then. It’s hoped that the IAB won’t require changes because this is giving Postel like rights; ideally this would have all three of the other drafts and everything would be wrapped up like a present with a bow. The Chair commented that once we get the IAB email, the IETF will be authorized to post this TLP 4.0 for Community review. There should be consensus on this, but if people disagree they should speak up now. It was suggested that in parallel the IETF do the review of our document; we could be in line and the next step would be submission to the RFC Editor and maybe we can get a number. Trust Counsel suggested that in 8e a reference should be submitted and it should also say “and RFC” in brackets with a blank date. The Chair concurred. It was noted that basically what the IETF is saying now is: open the licensing for those documents wider than the IETF already does, don’t change anything on the incoming rights, and the effective date is the same. 3. TLP 4.0 - Approve for Community Review It was suggested that the Trustees approve this document for 30 days, and during the 30 days the IAB puts this document out there and see what happens. The IETF could suggest what the change will be during the 30-day Community review, and on 3 December we could still adopt the finished, Community approved 4.0 and we’ll have all the streams as part of the document. The Chair agreed and noted that if there are flags then the IETF could reissue 4.0 and restart the clock. A motion to approve the TLP Modification Procedures was made by Marshall. The motion was seconded by Henk. There was a roll call. Bob: Yes Henk: Yes Lynn: Yes Marshall: Yes Olaf: Yes Ole: Yes Ray: Yes The motion was approved. Discussion ensued wherein the Trustees agreed to prepare to send the procedures out, with a cover memo, to the Community. Something to the effect of: “At the request of the alternative stream here comes 4.0 and the changes therein.” On 29 October the IETF will adopt Henk’s administrative procedures. 4. Klensin Response #2 This topic was not discussed because of time constraints. 5. ChinaBWIPS This topic was not discussed because of time constraints. A motion to adjourn the IETF Trust meeting was made by the Chair. The motion was seconded by Henk. Hearing no objections, the meeting was adjourned at 11:29 am.